Learn the right way to give notice to your landlord so you can avoid potential disputes, and move out on good terms (move out friendly 30 day notice to landlord template Word download included).
The 30 day notice letter to landlord template states:
- Your intention to vacate
- Your move-out date
- Key return date
- Your intention to clean and hand the rental unit over in good condition
- Your willingness to schedule a walk-through inspection
- A forwarding address for the return of your security deposit
- A note of appreciation for your landlord
How To Use The Move Out Friendly 30 Day Notice To Landlord
After downloading the 30-day move-out notice Word template, edit the document to add your information.
The information you need to edit is enclosed in square brackets [like this].
Check your lease to confirm the notice period you’re required to give. Because many leases require longer than 30 days’ notice, the template includes other periods – just delete the ones you don’t need.
If your lease doesn’t specify how much notice to give, use the notice period required under state law (see list below).
Editing the Word template only takes a few minutes. After editing the template:
- Check through the notice to make sure your information is accurate
- Print two copies of the move-out notice
- Sign both copies. Keep one copy for your records
- Send the second copy to your landlord using certified mail
Your lease may allow you to email the move-out notice or hand it in at the leasing office, but it’s wise to mail the notice and hold on to the receipt as proof of sending.
Make a note on your calendar of the date you mailed the notice. Put a reminder on your calendar for 7 days later so you remember to follow up with your landlord.
Click here to download your 30-Day Notice to Landlord Template Word
see it below;
What’s the Purpose Of A Move Out Notice?
Most leases require tenants to give 30 days (or longer) written notice of lease non-renewal. If you don’t send notice, your landlord could charge you a penalty for breaking the terms of your lease and require you to pay rent for the period.
Sending a friendly 30-day move-out notice to your landlord provides clear confirmation that you don’t intend to renew your lease, avoids the potential for mix-ups and unexpected fees, and helps to ensure a smooth move-out process.
Maintain Good Relationships
By keeping to the terms of your lease and sending a friendly written notice, you’re acting responsibly and respectfully toward your landlord.
Once informed of your departure date, your landlord can start looking for a new tenant, schedule any necessary repairs, and minimize the period the rental unit is vacant.
Landlords appreciate tenants who follow their lease conditions through to the end. A courteous move-out notice can help you secure a good reference from your landlord and the timely return of your security deposit.
Avoid Potential Problems
Sending a written 30-day move-out notice to your landlord (and keeping your own copy) minimizes the potential for legal issues and disputes.
Because you’ve followed the terms of your lease and provided clear communication about your move-out intentions, your landlord won’t be able to claim you’ve broken your lease and impose extra charges on you.
Lease Termination Notice Requirements by State
If your lease doesn’t specify how much notice you should give your landlord, or if you’re on a month-to-month lease, use your state’s minimum notice period.
Alabama: 30 days
Alaska: 30 days
Arizona: 30 days
Arkansas: 30 days
California: 30 days
Colorado: 21 days
Connecticut: No statute
Delaware: 60 days from the 1st day of the month following the date the notice was sent
Florida: 15 days
Georgia: 30 days
Hawaii: 28 days
Idaho: One month
Illinois: 30 days
Indiana: One month
Iowa: 30 days
Kansas: 30 days
Kentucky: 30 days
Louisiana: 10 days
Maine: 30 days
Maryland: 30 days
Massachusetts: The interval between rent payments or 30 days, whichever is longer
Michigan: One month
Minnesota: The interval between rent payments or 3 months, whichever is shorter
Mississippi: 30 days
Missouri: One month
Montana: 30 days
Nebraska: 30 days
Nevada: 30 days
New Hampshire: 30 days
New Jersey: One month
New Mexico: 30 days
New York: One month
North Carolina: 7 days
North Dakota: One month
Ohio: 30 days
Oklahoma: 30 days
Oregon: 30 days
Pennsylvania: No statute
Rhode Island: 30 days
South Carolina: 30 days
South Dakota: One month
Tennessee: 30 days
Texas: One month
Utah: No statute
Vermont: One rental period
Virginia: 30 days
Washington: 20 days
Washington D.C: 30 days
West Virginia: One month
Wisconsin: 28 days
Wyoming: No statute
Move Out Notice To Landlords – Common Questions
Q: Do I need to give a reason for moving out?
A: No. You only need to state your intention to move out on a specific date.
Q: What happens if my landlord doesn’t respond?
A: If your landlord hasn’t contacted you after one week, follow up with a call or email to make sure your move-out notice wasn’t lost in the mail. If your landlord still won’t communicate with you, speak to a tenants rights organization for advice.
Q: Can a landlord refuse my move-out notice?
A: No. But if you’re breaking your lease early, your landlord can hold you responsible for paying the remaining rent.
Q: What are the consequences if I don’t give proper notice?
A: Failure to give proper notice can result in automatic lease renewal, penalties, loss of your security deposit, and being charged additional rent.
Handling Your Lease Termination The Right Way
Moving to a new place is a busy time with lots of details to organize. Prepare and send your move-out notice today. Avoid unnecessary disputes and unexpected costs, and get one big item crossed off your move-out to-do list!
- Download and edit your 30-Day Notice to Landlord Template Word
- Print and sign two copies of the move-out notice
- Send the landlord’s copy by certified mail
- Follow up with your landlord to make sure the notice has been received
30 day notice to landlord pdf Template Word (Sample)
[Your Name]
[Your Street Address & Apt Number]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Landlord or Property Manager’s Name]
[Landlord’s Address]
[City, State, ZIP Code]
Notice of Intent to Vacate
Dear [Landlord’s Name],
I will be moving out of the rental property at [Street Address] on [Move-Out Date]. This letter serves as my formal [30-day, 45-day, 60-day, 90-day] notice, as required by our lease agreement.
Please contact me to schedule a convenient time for a walk-through inspection on or before my move-out date.
I would appreciate your guidance on the steps required to ensure the full return of my security deposit. Please let me know if there are any specific cleaning requirements or repairs that I need to take care of.
I will make sure the rental property is clean and in good condition before I leave. I will also make sure all keys are returned to you by [Date].
The forwarding address to return my security deposit to is:
[Your Name]
[Forwarding Address]
[City, State, ZIP Code]
I want to take a moment to express my appreciation for you as a landlord. I have enjoyed living here and am truly grateful for everything you’ve done to make this a great living experience.
If you have any questions or concerns, please reach out to me at [Phone] or [Email].
Best regards,
[Your Name & Signature]
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Alex Graham is a co-founder and manages high-quality content that helps once evicted/ex-felons find a place to call. home. Alex believes even if he can help one person return to a good, wholesome life it is well worth the effort.